Your Xero Bookkeeping
As soon as your business can afford it – your bookkeeping is one of the first tasks you should outsource freeing up more of your valuable time to focus on customer service and business growth.
We take care of as much or as little of your business bookkeeping needs as you like! Let us show you how.
For when your business starts to grow…
and you need to outsource your bookkeeping…
Putting the right systems in place for you
Let’s get the basics in place, to run a super slick set of real-time business accounts – you’ll need Xero, an accountant and possibly Receipt Bank (depending on how many spend transactions you have each month). Sounds scary but have no fear, we’ve got this!
Your Xero account – taken care of. Beautiful accounting software for the dynamic business owner. Why do we recommend Xero?
Your Dext Account
By far the quickest way of getting your bills and receipts into Xero is with Dext. Why do we recommend Dext?
Your Accounts Team
Your accounts team will perform as an extension of your business. We will get to know your accounts inside out!
Taking care of your books
We will take care of the day to day admin so you can focus on the important stuff = building your business and delighting your customers.
We will check your accounts email inbox daily, weekly or monthly (as agreed) and process the incoming mail – post invoices, check statements and follow up supplier queries. We’ll send payment runs for you to pay and monitor accounts payable.
All bank, credit card, cash and PayPal transactions reconciled daily, weekly or monthly (as agreed). If we have queries we will leave comments in the discuss tab.
Taking care of your cash
Cash control is key. Cash is the lifeblood of your business. Collecting cash from customers quickly and efficiently allows you to pay your suppliers and tax liabilities on time.
We can implement Xero invoice chasers for basic credit control at no additional cost to you. Polite, persistent automated chasers are the key to prompt payment.
If you need a more sophisticated Credit Control system we will run Chaser for you. If we need to pick up the phone to chase late payers, we can do that too. We’ll work with you to mitigate the risk of bad debt.
If we are authorised signatories on your bank account – we can take care of all payments to suppliers, staff and HMRC.
Keeping you on the right side of the taxman
So many taxes, so little time! Payroll and RTI (Real Time Information), VAT, Corporation tax and Income Tax on earnings – we will let you know what you need to pay and when to keep you on the right side of HMRC and penalty free.
We can run a monthly payroll for you, post payroll journals, issue payslips and keep you RTI compliant. We’ll tell you how much to pay HMRC and when. We will also process starters and leavers.
We will prepare your VAT returns and send them to you to check and pay. Chase up missing VAT invoices make sure you are not paying any more VAT than you need to. We’ll tell you how much to pay HMRC and when.
Manage what you measure
Monthly or quarterly reviews with your account manager to make sure you understand how your business is performing. We look for the good, bad and the plain ugly to achieve your life and business objectives.
Sense Checks and Reviews
Quarterly or monthly management accounts (depending on your package) to help you get a better understanding of the business behind your numbers.
Opportunities to grow
Looking for opportunities to improve efficiencies, streamline processes and grow your business.
Putting the right people and processes in place for you
Our job is to make your life easier at least from an accounting point of view. Let us take care of your accounts so you can focus on what you do best…
Client To Do's
When we have tasks we need you to do, we will issue you with a task to action from our practice management system. For larger projects we use Trello to manage task lists and ToDo’s.
How involved do you need to be?
Well, that’s up to you!
You can be as hands off, or as hands on as you like. If you are busy one month, you can add some additional hours to your package.
We often find it works best when clients take care of raising their own sales invoices and maintain that personal relationship with their client. We take care of everything else in the background.
Check & Review
We will send you queries to answer and we may chase you for missing paperwork! This may seem a bit annoying sometimes, but remember our objective is to make sure your transactions are correctly posted and your tax liabilities are minimised.
What works for you, works for us. We can do as little or as much as you like. We have a menu of services so you can pick and choose what suits your needs and your budget.
FREQUENTLY ASKED QUESTIONS
That’s hard to say until we know exactly what you need! We have structured our products so that they grow as you do. We will work with you to agree a plan that meets your budget and your needs.
Isn’t it hard to switch bookkeeper? No, it’s quite easy. Once you have told your bookkeeper that you want to switch, we can take care of the transfer or ‘ professional clearance’ process for you.
Keep Your Accountant
What if you have a specialist accountant or a favourite tax adviser? Perfect! We work with a number of other accountants to make sure our clients get the right mix of bookkeeping, accounting and tax skills for their needs.
Over to you…. how would you like to proceed?
Would you like to talk about consultancy and training?
For a free no-obligation 20-minute discovery call – click on the link below.
This will take you directly to my calendar so you can book a call at a time that suits you.